When you think of outdoor events, you probably remember some of the happiest days of your life. Time in the sun is fun for everyone, that is, as long as the event planning has been done right.
Planning an event is a little trickier than you’d think. It’s also a massive undertaking—over half of Americans six and older have attended at least one outdoor event.
You have to consider everything from changes in the weather to bathroom rentals. It’s hard to pick a place to the start.
Luckily, we’ve outlined a few areas you need to put a little extra thought into. By the time you’re done with this article, you’ll be well on your way to the perfect party.
Have a Backup Plan
Perhaps the biggest tip you need to keep in mind is a backup plan. The weather is never predictable, and you don’t want your event to get rained out.
In addition, you should plan activities that can be done both indoors and outdoors. This way, if the party moves inside, no one misses out on something they were looking forward to.
Vendors and Facilities
One of the most important things to plan is making sure people can eat, drink, and use the bathroom. You don’t want them to need to leave the event, because they might not come back.
Food truck vendors are often willing to come to outdoor events. Make sure you know who to contact to see if they’re interested.
As for drinks, people could buy them from food trucks. However, that can be expensive. Consider setting up some water stations throughout the area so the people who attend have options.
When it comes to bathrooms, you should definitely go with luxury trailer bathrooms! If a bathroom is filthy or shabby-looking, this can sully the feel of your event.
Permits and Ordinances
Another important thing to consider is the legalities of the event. After you’ve decided on a venue, you should work on getting a permit immediately. Holding an event without a permit is the fastest way to get it shut down.
In addition, do some research into the ordinances that your town has. For example, some towns have quiet hours. You’ll want to obey these ordinances so your event doesn’t cause any trouble.
Lastly, you’ll need to keep in mind a strategy for cleaning up.
Indoor venues can be swept or vacuumed easily. Unfortunately, this is not the case for outdoor venues.
Consider having trash cans stationed throughout the area. This will cut down on the litter and the task of cleaning up significantly.
Best of Luck With Your Outdoor Event!
Now that you know the key factors that go into planning an outdoor event, you’re ready to start planning the event of the season. Before you jump into that, why not take a moment and check out the rest of our website? We offer articles on a variety of topics. Whether you’re interested in finances or lifestyle, we’re sure that one of our articles will catch your eye.